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I-9 verification: what employers need to know

For remote employees, employers may designate an authorized representative to complete I-9 Section 2 on their behalf. NotaryCincy serves as an authorized representative for employers in the Cincinnati, Dayton, and Northern Kentucky area. Written employer authorization is required before any appointment takes place.

Steps

1. Confirm the employer allows an authorized representative to complete the I-9 verification.
2. Have the employee bring the original identity and work authorization documents required by the employer.
3. Schedule a time for the document review and employer form completion.
4. Review the documents in person and complete the authorized representative section as instructed.
5. Return the completed I-9 materials to the employer using the employer’s required process.

Frequently asked questions

Does NotaryCincy stamp or notarize the I-9 form?

No. Completing I-9 Section 2 as an authorized representative is not a notarial act. No notary stamp is applied to the I-9 form itself.

What does the employee bring to the I-9 appointment?

The employee must bring original identity and employment authorization documents from List A, or from both List B and List C, per USCIS Form I-9 instructions.

How does the employer send the I-9 form for the appointment?

The employer provides the I-9 form with Section 1 completed by the employee, plus written authorization designating NotaryCincy as the representative. Instructions for returning the completed form are confirmed at booking.

Related services

• I-9 verification service